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Gensoft - March 2001
by Doug Hay, GenSoft Past Chair
What do you need to organize?
- Records (source documents)
- Correspondence
- Photos
- Research
- Results/Printouts
- Other stuff
Organizational Methods
- Folder
- Surname, sequentially
- Type, sequentially
- Scanning into genealogical program
- Family group
- Using Software program(s)
Hay Record
| Surname |
Given Name |
Place |
Date |
B,M,D Other |
Doc Type |
File No. |
| Farquharson |
Jessie |
Glenbucket |
1825 |
Birth |
IGI |
Farq-1 |
| Freeman |
Dori |
Winnipeg |
15 Jun 1892 |
Other |
Letter |
Freeman-1 |
| etc. |
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Types of Identification (ID)
- C001 - for the first certificate (birth, christening, marriage,
death, etc.) Recorded in the file
- L001- for the first letter, including email, received
- P001- for the first picture recorded
- M001 - for miscellaneous items (Bible entries, word of mouth,
etc)
- W001 - for the first will
And any other designation that fits your way of doing things
Individual's Documents (for John Smith)
- C010 - 1865 Death Certificate
- C085 - 1800 Birth Certificate (if found after birth certificate)
- M008 - Conversation with M. Jones re John Smith
- W004 - 1865 Will
Or Alternatively
- Birth -1800 -C085
- Death - 1865 -C010
- Will - 1865 -W004
- Misc - M008
By Family Groups
A ring binder for each major family surname, containing:
- A pedigree chart
- Direct line family group sheets by generation, each containing
- Original documents
- Photos
- Correspondence
- Research notes
- To Do list
Collateral line family group sheets containing same information
as direct.
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