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24 Jun 2006

 

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Computer Hardware and Software for the Genealogist

by Brian Hutchison, B.Comm., C.M.A.
Gen-Find Research Associates
Date: February 1, 1998 (Edmonton, Alberta)

  1. Hardware and Equipment

    Computer hardware and its associated equipment is varied and requires an important level of review by the buyer before ever making a purchase. Things like capability, compatibility with software and other hardware, price, effectiveness in its anticipated use to your objectives, etc. are all things that need to be considered when making such a purchase.

    First sights should be set on defining, generally, what it is you want the machine to do for you? What sort of output do you want to get from it? And how much do you want to spend in order to get it?

    From here, one should then first consider the general types of programs that you want and what you expect from these programs. Once you have decided the programs you want to purchase, exactly, then are you ready to look at the various types of hardware and accessories that will work with those programs. There is no point in 'purchasing a Cadillac if it won't run for you'! In other words, you want to buy the programs that will give you what you want (as far as output is concerned), and to do that you need to have a system that will run those programs, so don't try to force the decision the other way because it will not work!!

    Join a local computer group or get some advice from friends or acquaintances before actually looking, and most importantly get some books to read on the subject. This will give you an idea as to what some of the terminology is and what the machines will do for you. It is not necessary to become a 'guru' on the subject only to understand the type of 'black box' you are looking at and the 'bells and whistles' you want on it when you buy the machine. In addition, please don't underestimate your usage for the computer and printer when deciding on your choices. Be assured that you will find a great number of things to do with it once you become familiar and at ease with the system you buy. It is very difficult (and expensive) to upgrade a system later if the system hasn't got upgrade potential!!

  2. Major Software Available and Capabilities

    There are many software programs designed to assemble your information and they come in a wide range of prices and flexibility. Refer to the Fall 1997 quarterly journal titled "Genealogical Computing" from Ancestry for a current directory of available genealogy software. Shop around before you invest in one. Prices range from inexpensive public domain or shareware to programs which are several hundred dollars in cost. Again, you would be well-advised to join a local group, such as the Alberta Family Histories Society Computer SIG in Calgary, to get advice in this area. Contact suppliers of their genealogy products and get a copy of their sales brochures and demo disks so you can view the programs' capabilities and shortcomings. There is no one best program for everyone!! Every single person has different expectations and wants different things from their programs. Only you can decide on what is good for you!!

    Keep in mind though, that you should be able to access the program easily and to assemble or print lists/charts as you require them with little difficulty. Variable fields have more flexibility but require more configuring. Fixed fields are generally more user-friendly but are less flexible.

  3. Computer Bulletin Boards, the Internet, and the Genealogist

    Once up and running with your computer, you may want to upgrade your system with a telephone modem (assuming you have purchased a system that is 'upgradeable'!). This will allow you to communicate over the telephone lines (in many cases, free) with other computer users - genealogist or otherwise - and of course even the widening Internet experience. Thereby exchanging other programs and information, collecting other programs and information or sending your files and information to someone else.

    This is a separate hobby in itself but many genealogists now use this network of contacts world-wide to exchange information and views on the subject. It is a worthwhile addition to your genealogy hobby to get into this after you have become familiar with your own system and genealogy material. In addition, do not overlook the enormous potential for accessing source information for your genealogy from the Internet. Though not yet extensive, a great deal of material is still available from this source of the this kind and will only increase in numbers and ease of access as the Internet grows. Initially, consider investigating such important internet resources on Canadian research as the follow URL addresses:

    Genealogical Toolbox Sites:
    Canadian Genealogy Resources
    Helm's Genealogy Toolbox
    Cyndi's List of Genealogy Sites on the Internet

    Cemetery Records:
    British Columbia Cemetery Finding Aid
    Ontario Cemetery Finding Aid

    Census Records:
    Index to the 1871 Census of Ontario

    Church Records:
    Mennonite: Consolidated Index of the Church Family Registers

    Military Records:
    Books of Remembrance
    Canadian Expeditionary Force Index (WW I)

    Ships' Passenger Lists:
    Microfilm Numbers - Passenger lists before 1865
    Microfilm Numbers - Passenger lists 1865 to 1935
    Canadian Genealogical Projects Registry Select the Province of Arrival, "Other" and then "Passenger Lists"

    Vital Statistics:
    B.C. Vitals Statistics at the British Columbia Archives

  4. Publishing your Genealogical Work

    Publishing your genealogical work is the aspiration of everyone involved in the profession. Either formal publication or some other form of informal presentation. The options open to you are really endless and will depend on your priorities, the amount of material you have gathered, its format and, of course, the amount of money you want to spend.

    It would be an understatement to say that the cost today of formally publishing your genealogical work is almost out of reach for the average hobbyist, however there are many alternatives open to you in getting around this.

    One of the most exciting things happening today is the development of home publishing or desk-top publishing facilities. Given the right computer hardware and software, you have the potential for an at home publishing system but even with this there is still a substantial investment.

    But without spending a great deal of time on this subject, let it be said that this is an area you want to keep in mind right from the beginning because the output you develop from your genealogy/word processing system will reflect the kind of output you will be able to put together in developing your final genealogical presentation.

    Enjoy your hobby, become a contributor to the profession, and join a local genealogy group. We all will benefit from your family's history, your knowledge and your contributions. Happy Head-Hunting! !